Transmission of shares is the process by which ownership of shares moves to a legal representative, nominee, survivor or other entitled person by operation of law, rather than through a voluntary sale or transfer. CorporateWalla assists with transmission documentation, company correspondence, succession-related records, register updates, share certificates/demat coordination and applicable corporate compliance.
Important: Transmission is different from share transfer. A transfer is generally a voluntary transaction between parties; transmission arises because of events such as death, succession, insolvency or operation of law.
See Share Transfer.
Where a valid nomination exists, the company/depository follows the applicable nominee-transmission process.
A nominee is not automatically the ultimate beneficial owner in every succession situation. Nomination and beneficial succession can involve separate legal questions.
For disputed or complex succession matters, independent legal advice may be required.
A will can be important evidence of testamentary entitlement.
However, the company should not automatically treat a copy of a will as sufficient in every case. Depending on the jurisdiction, asset value, dispute and applicable law, probate or other court documentation may be relevant.
Where there is no will, entitlement can depend on the applicable succession law and the relationship of the claimant to the deceased.
Possible documentation can include:
The correct route should be determined case-by-case.
Transmission itself is not automatically the same as a sale.
Tax consequences can arise later when the transmitted shares are sold or otherwise disposed of.
Tax treatment can depend on:
Specific tax advice should be taken where material.
If the person receiving shares is non-resident, FEMA/FDI implications may need to be reviewed.
Consider:
The transmission should not be processed solely using a domestic Companies Act checklist when cross-border rules are involved. See FEMA Compliance.
The legal basis and documentation are different.
Nomination and succession rights can involve different legal questions.
Death, nomination, will, joint holding and disputed succession require different evidence.
The process can differ materially.
Private-company records and constitutional documents should be reviewed.
Probate or other succession evidence may be relevant.
Differences between death certificate, share records and KYC can delay processing.
A disputed succession claim may require legal/court intervention.
Company/RTA/DP and court timelines can vary.
Transmission assistance is scope-based. Fees can depend on:
Court fees, stamp duty, publication costs, professional legal fees, depository/RTA charges and other third-party costs are identified separately where applicable.
The timeline depends on:
Pick the speed and depth that matches your need. Same quality, same CA team — only the timeline changes.
Timeline: Quoted on number of holdings and physical/demat status
Timeline: Quoted on succession documents and discrepancies
Timeline: Quoted on certificates, court documentation and FEMA
Government fee — paid by you at actuals
Court fees, stamp duty, publication costs, professional legal fees, depository/RTA charges and other third-party costs are separate from the professional fee and are identified where applicable.
Every price above is a professional fee, excluding GST and government charges. 50% on delivery.
Transmission assistance is quoted on scope, because the fee depends on the number of holdings, physical/demat status, sole/joint holding, nomination, will/probate or succession certificate, missing certificates, name discrepancies, court documentation and FEMA. Professional fees exclude GST and third-party costs.
Confirm the company, folio/DP account, number of shares, share class, physical/demat status, sole/joint holding, nomination and any encumbrance.
Determine whether transmission arises from death, succession, insolvency or other operation of law.
Establish whether the claimant is a nominee, legal heir, executor, administrator, surviving joint holder, court-appointed representative or other legally entitled person.
Depending on the case: death certificate, will, probate, letter of administration, succession or legal-heir certificate, court order, indemnity, affidavit, KYC, share certificate and DP documents.
Check the Articles, Register of Members, existing nomination, joint-holder details, restrictions, pledge/charge information, pending disputes and previous correspondence.
Submit the applicable documents to the company/RTA for physical holdings, the depository participant for dematerialised holdings, or other relevant authority where required.
The company/RTA/DP may request additional evidence if documents are incomplete, names do not match, succession is disputed, probate/court documentation is required, the certificate is missing or there is an encumbrance.
After approval, update the Register of Members, folio, share certificate where applicable, demat/beneficial-owner records through the DP, corporate records and dividend records.
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The entitlement documents are identified for the specific case: nomination, will, joint holding, succession certificate or probate.
The transmission request is prepared and followed through with the company/RTA, including responses to requests for additional evidence.
Register of Members, folio, share certificates and other corporate records are updated after approval.
The corporate and documentation side is coordinated alongside the depository participant's own transmission process.
From ₹3,499 • 5–15 days (indicative)
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From ₹999 • 5–10 days (indicative)
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Custom quote • Scope-based
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Custom quote • Scope-based
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Custom quote • Scope-based
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From ₹2,999 • Annual
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From ₹4,999 • 15–30 days (indicative)
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