A share certificate is evidence of a member's title to shares in the circumstances covered by the Companies Act and applicable rules. Companies may need to issue certificates for newly allotted shares, replace damaged certificates or issue duplicate certificates when an original is lost or destroyed. CorporateWalla assists with share-certificate documentation, board records, statutory-register updates, duplicate-certificate procedures and compliance coordination, based on the company's shareholding and whether the securities are held in physical or dematerialised form.
The Companies Act and applicable rules prescribe timelines for delivery of certificates in specified circumstances. The timeline can differ depending on whether the certificate relates to:
There is no one universal certificate-delivery period for every situation.
Voluntary movement of shares from one holder to another.
Movement of shares by operation of law, such as on death or insolvency, subject to the applicable procedure. See Transmission of Shares.
Transmission is not simply a transfer form with a different name.
The underlying share issue must be valid.
The ownership record and process differ.
The company should establish the shareholder's entitlement and circumstances.
The applicable duty should be checked for the transaction.
The certificate alone does not replace statutory record-keeping.
Use the current statutory format and company records.
They are separate legal processes.
Pick the speed and depth that matches your need. Same quality, same CA team — only the timeline changes.
Timeline: 5–10 days (indicative)
Timeline: 5–10 days (indicative)
Timeline: 5–10 days (indicative)
Government fee — paid by you at actuals
Government/stamp-duty costs and third-party expenses are separate from the professional fee. Stamp duty is not universally zero.
Every price above is a professional fee, excluding GST and government charges. 50% upfront, 50% on delivery.
Final fees depend on whether the request is a new or duplicate certificate, the number of certificates, physical or demat status, any transfer/transmission background, record reconstruction and stamp-duty support.
Record whether the certificate is lost, destroyed, damaged, defaced or mutilated.
Obtain a written request/application and supporting information.
Check the register of members, certificate number, folio/share details, number and class of shares, previous transfer/allotment records and identity of the shareholder.
Depending on circumstances: affidavit/declaration, indemnity, police complaint/FIR or other evidence where appropriate, newspaper/public notice where required by the company's policy or applicable circumstances, KYC and Board approval. An affidavit, FIR or newspaper advertisement is not universally mandatory; it depends on the applicable rules and company circumstances.
Process the duplicate certificate through the authority prescribed by the Companies Act, Articles and applicable rules.
Prepare the certificate with the appropriate duplicate/replacement notation and prescribed details.
Where the original is later found or otherwise required, follow the applicable cancellation/recording procedure.
Update the register and certificate records.
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Certificates are prepared in the prescribed form only after the underlying allotment or transfer and the register records are confirmed.
Board/committee resolutions are prepared so certificates are issued through the authority prescribed by the Companies Act, Articles and applicable rules.
Ownership and circumstances are verified and supporting documents are gathered before a duplicate is issued to the entitled shareholder.
The register of members and certificate records are updated, based on whether the shares are held in physical or dematerialised form.
From ₹2,699 • 5–15 days (indicative)
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From ₹4,499 • 7–15 days (indicative)
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From ₹4,999/year • Annual
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From ₹2,699 • 30–60 days (indicative)
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From ₹8,999 • 15–30 days (indicative)
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