How much of your existing contact list should actually come across?
Delhi trading businesses arrive at a Zoho Books setup with contact lists running into thousands, accumulated over decades, of which a large proportion are dormant, duplicated or belong to counterparties nobody has dealt with in years. Importing all of it is the default and the wrong choice, because it moves the mess into a system where it is more visible and no easier to work with.
What to bring and what to archive. The right answer is usually active parties from the last two or three years plus anyone carrying a balance, with the rest left in the old system, which you are retaining anyway for the statutory period. That decision is made once, at import, and reversing it means either a second import or manual clean-up inside a live file.
Books as the core, with Inventory where stock is held across NCR warehouses, and multiple GSTINs configured where premises sit in Haryana or Uttar Pradesh alongside Delhi.
The second Delhi decision is the GSTIN structure, and it follows the same NCR boundary that catches businesses in every other compliance area. A Delhi head office with a Gurugram warehouse and a Noida unit means three GSTINs, which puts you on at least a Premium plan on GSTIN count alone regardless of turnover or document volume. Businesses choosing a plan on price discover this when the third registration will not configure. It is a ten-minute check at setup and an expensive plan migration afterwards.
Before anything else on this page, take thirty seconds and check where your books actually are. Log into Zoho Books and read the address bar: zoho.in is the India data centre, zoho.com is the United States, zoho.eu is Europe. The region was fixed when the organisation was created and Zoho does not replicate data across regions, so that is genuinely where your books live, backups included. An Indian business that signed up through a global link, or whose organisation was created by a consultant abroad, can be running entirely in a United States data centre while assuming otherwise. Since 1 April 2026 the country of storage is a disclosed item in the tax audit report, and changing region afterwards is a migration rather than a setting.
| Item | Position as at August 2026 |
|---|---|
| Daily backup requirement | Rule 46(8), Income-tax Rules 2026, from 1 April 2026 |
| Who it binds | Everyone under sections 62 and 63. Companies, LLPs, firms, proprietors, professionals |
| Where the backup must sit | Servers physically located in India, updated at the close of each business day |
| Accessibility | Electronic books must remain accessible in India at all times, not merely retrievable on request |
| Penalty | Rs 25,000, plus Rs 10,000 on the auditor for incorrect certification |
| Tax audit form | Form No. 26, which replaced Forms 3CA, 3CB and 3CD |
| What Form 26 asks | Software name, server IP address, country of storage, India backup address |
| How to check your data centre | Your Zoho URL. zoho.in is India, zoho.com is the United States |
| Company audit trail | Rule 3(1), Companies (Accounts) Rules 2014, financial years from 1 April 2023 |
| Company cloud filing | Rule 3(6). Annual intimation to the Registrar of the provider, its IP addresses and location |
| GST edit log | Rule 56(8) CGST. Every registered person keeping electronic records, since 2017 |
| Plan driver | Number of GSTINs you file from, not turnover |
| Plan | Fee | Built for |
|---|---|---|
| Setup | Rs 4,999 one-time | One organisation, one GSTIN |
| Setup Plus | Rs 14,999 one-time | Multi-GSTIN, or coming from another system |
| Setup and Run | Rs 6,999 a month | Set up and then kept, with Setup Plus included |
| Data centre migration assessment | Rs 4,999 | Where the organisation is in the wrong region |
| Chart of accounts redesign | From Rs 7,999 | Where the default was kept and reporting is useless |
Your Zoho Books subscription is paid by you directly to Zoho, not through us and not marked up by us. Plan tier is driven by the number of GSTINs you file from rather than by turnover, and plans carry annual document caps as well as user and GSTIN limits. Confirm current pricing on Zoho's own site before you budget.
Every price above is a professional fee, excluding GST and government charges. 50% on delivery.
All fees and charges listed are indicative only and do not constitute a binding offer. Final amounts may vary depending on the volume of work and the complexity involved.
Almost certainly not. The sensible import is active parties from the last two or three years plus anyone carrying a balance, with dormant and duplicated masters left behind in the old system, which you are retaining for the statutory period in any case. Importing everything moves twenty years of accumulated duplication into a new file where it is more visible and no more useful.
One for each state in which you hold a registration, so a Delhi head office with a Gurugram warehouse and a Noida unit is three. That puts you on a plan tier that supports three GSTINs regardless of your turnover or document volume, because plan tier is driven by GSTIN count. Worth establishing before you subscribe rather than when the third registration will not configure.
The question that actually matters now is not safety but location. Since 1 April 2026 electronic books must remain accessible in India and be backed up daily on servers physically located in India, and the country of storage is disclosed in the tax audit report. An organisation in Zoho's India data centre satisfies that directly. A machine in your office also keeps the data in India but puts the daily backup discipline entirely on you, which in practice is the weaker arrangement.
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Reviewed by the CA and CS Team, CorporateWalla · Last updated 17 August 2026 · · Sources: Zoho Books India pricing, Income Tax Department, Ministry of Corporate Affairs
Canonical: https://corporatewalla.com/services/accounting-zoho/delhi
