Change of Company Name — Step-by-Step Process + Cost (2026)
Change of company name — RUN, EGM, MGT-14, INC-24, INC-25, statutory updates. From ₹2,699, 30-60 days.
Changing a company name is a multi-step process involving MCA filing, EGM resolution, and statutory updates. In this guide, we cover the entire process, cost, and timeline.
Why Change a Company Name?
- Rebranding after pivot / change in business
- Acquisition or merger
- Trademark conflict (forced to change)
- Geographic expansion (drop city name from company name)
- Investor / VC pressure to rebrand
- Desire to start fresh (after founder change)
Process of Changing Company Name
Step 1: Name Availability Check
Check MCA + Trademark database for availability. We recommend keeping 2-3 name options.
Step 2: RUN for New Name
Apply for the new name through the RUN web form (₹1,000 fee). For an existing company changing its name, an approved name is reserved for 60 days from approval (Rule 9A), and the resolution and INC-24 must be filed within that window.
Step 3: Board Resolution
Board passes a resolution approving the name change + convening of EGM.
Step 4: EGM + Special Resolution
Convene EGM. Pass Special Resolution (75% majority) approving the name change + amended MoA.
Step 5: File MGT-14
File Form MGT-14 (resolution) with the ROC within 30 days of EGM.
Step 6: File INC-24
File Form INC-24 with the ROC. ROC may call for hearing. Approval: 15-30 days.
Step 7: ROC Approval
On approving INC-24 under Section 13(2), the ROC issues a fresh Certificate of Incorporation in Form INC-25. There is no separate form for the company to file at this stage.
Step 8: New Certificate of Incorporation
ROC issues new Certificate of Incorporation (COI) with the new name. The PAN and TAN numbers do not change, but apply for a name update in the PAN and TAN records with the new certificate.
Step 9: Statutory Updates
Update: GST certificate, bank account, FSSAI, IEC, trademark, contracts, letterhead, website, invoices, KYC, FSSAI, MSME, all statutory certificates.
Timeline
| Step | Timeline |
|---|---|
| Name availability | 1-3 days |
| Board + EGM resolution | 7-14 days |
| MGT-14 filing | 7-10 days |
| RUN for new name (filed first, before the EGM) | 3-7 days |
| INC-24 + INC-25 | 15-30 days |
| New COI + statutory updates | 10-20 days |
| Total | 30-60 days |
Cost
| Item | Cost |
|---|---|
| Government fees (RUN ₹1,000 + MGT-14 and INC-24 fees by authorised capital) | Typically ₹2,000-₹5,000 |
| Stamp duty (state-wise) | Varies |
| Our service fee | From ₹2,699 |
| Total | From ₹2,699 + government fees and stamp duty |
Old Contracts + Invoices
A change of name does not affect the company's rights or obligations, or any legal proceedings by or against it: existing contracts continue under the new name. Under Section 12(3)(c), the company must show its former name along with the new name on its office signboard, letterheads, invoices and other official documents for two years after the change.
Penalty for Non-Compliance
- MGT-14 late filing: additional fee of 2 to 12 times the normal fee depending on the delay, plus penalty under Section 117(2) (company ₹10,000 + ₹100 a day, up to ₹2 lakh; officers up to ₹50,000)
- INC-24 filed after the 60-day RUN reservation lapses: a fresh RUN application is needed
- No statutory update (GST, bank, etc.): varies by statute
- Failure to inform customers / vendors: potential contract disputes
Frequently Asked Questions
Q: How long does the name change process take?
A: 30-60 days typically. Can be faster (15-20 days) if MCA is responsive. Slower (60-90 days) if hearing is required or name is rejected.
Q: Will the CIN change?
A: No. CIN (Corporate Identification Number) is permanent. Only the company name and the Certificate of Incorporation are updated.
Q: Will the PAN change?
A: No. PAN number is permanent. Apply for a change of name in the PAN records (PAN correction request with the fresh certificate of incorporation); a new PAN card is issued with the new name and the same number.
Q: Should I trademark the new name?
A: Strongly recommended. After name change, file a new trademark application for the new name. You can also file a trademark assignment / recordal of change of name for the old trademark.
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