Marketplace settlement reconciliation, GST TCS and TDS credits, and multi-state books for Delhi-NCR online sellers
If you sell on Amazon, Flipkart, Meesho, Myntra or your own Shopify store from Delhi, your books need three things every month: each sale booked at its gross invoice value, every marketplace payout traced back to those sales line by line, and a separate set of GST records for each state where your stock is held. CorporateWalla's CA team runs that close for Delhi-NCR sellers from ₹3,099 a month, working from your seller-panel reports and bank statements.
| Item | Position for a Delhi seller |
|---|---|
| GSTIN prefix | 07, Delhi's state code; Haryana and Uttar Pradesh registrations carry their own codes |
| State GST administration | Department of Trade and Taxes, Government of NCT of Delhi, or a CGST commissionerate in Delhi |
| GST TCS by the marketplace | 0.5% of net taxable supplies under Section 52, CGST Act (0.25% CGST + 0.25% SGST, or 0.5% IGST) |
| Income-tax TDS by the marketplace | 0.1% under Section 393(1), Table Sl. No. 8(v), Income-tax Act, 2025 (old Section 194-O) |
| Operator's GST return | GSTR-8, due by the 10th of the following month |
| Where TCS credit lands | Electronic cash ledger, once you file the TCS Credit Received statement |
| Our fee | From ₹3,099 a month, excluding GST |
A marketplace does not pay you what the customer paid. It pays a net figure after commission, fixed and collection fees, shipping and reverse-logistics charges, advertising you bought on the platform, returns, GST TCS and income-tax TDS. One payout can also cover orders from different weeks, and a return can be clawed back a month later. Booking the bank credit as revenue understates turnover and loses the credits.
Delhi adds a second layer. A large share of the city's online sellers grew out of wholesale and trading businesses, and they rarely keep stock only in Delhi. Inventory sits with a marketplace fulfilment centre or a third-party warehouse in Haryana or Uttar Pradesh, which means more than one GST registration and more than one set of returns. We make sales, settlements and stock agree for each GSTIN before anything is filed.
The engagement is built around how the business actually sells. Typical Delhi files we take on:
Areas are named only to describe where our clients trade. The service is delivered remotely to any location in Delhi-NCR.
Usually yes. Section 24(ix) of the CGST Act makes registration compulsory for anyone supplying goods or services through an e-commerce operator that must collect tax at source, whatever the turnover. Two notified carve-outs exist, and both are narrower than sellers tend to assume.
| Your situation | Registration position |
|---|---|
| You supply services through a platform and your aggregate turnover is below the threshold | Exempt from compulsory registration under Notification 65/2017-Central Tax |
| You sell goods only within Delhi, through operators in Delhi only, and your turnover is below the threshold | May sell without registering under Notification 34/2023-Central Tax (from 1 October 2023), if you hold a PAN and obtain an enrolment number on the GST portal before selling |
| Your marketplace ships even one order to a buyer in Haryana, UP or any other state | Registration required; the 34/2023 route is not available for inter-state supplies |
| Your stock is held in a fulfilment centre in Haryana or UP | Registration required in that state as well as Delhi |
In practice almost every Delhi seller on a national marketplace makes inter-state supplies from the first week, so the enrolment route suits only very small sellers who deliberately restrict delivery to Delhi pin codes. If you are not yet registered, our GST registration service handles the Delhi application first.
Sources: Section 24(ix), CGST Act, 2017; Notification 65/2017-Central Tax; Notification 34/2023-Central Tax dated 31 July 2023.
Before a marketplace accepts your stock into a warehouse, that address has to appear on a GST registration you hold in the same state. The rule of thumb for Delhi-NCR sellers is short: a location inside Delhi is added to your existing Delhi GSTIN as an additional place of business by amendment; a location across the border needs its own registration in that state.
| Where the stock sits | What you need | What it means for the books |
|---|---|---|
| Your own godown or a warehouse inside Delhi | Amend the Delhi GSTIN to add the address as an additional place of business | One set of books; stock tracked by location |
| A fulfilment centre in Gurugram, Manesar or elsewhere in Haryana | A separate Haryana GST registration | Separate returns, TCS credit and stock ledger for the Haryana GSTIN |
| A fulfilment centre in Noida, Greater Noida or Ghaziabad | A separate Uttar Pradesh GST registration | Separate returns, TCS credit and stock ledger for the UP GSTIN |
| Stock moved from your Delhi GSTIN to your own Haryana or UP GSTIN | A tax invoice for the transfer, with IGST, and an e-way bill where required | Output tax in Delhi and input credit in the receiving state; nil net effect when done correctly |
Branch transfers are where Delhi books most often break. The goods leave a Delhi godown in a tempo, no invoice is raised because nothing was sold, and six months later the Haryana GSTIN shows sales of stock it never received. We raise and track those transfers each month, and our additional place of business service handles the amendments and new registrations. The guide on adding a fulfilment centre to your GST registration explains the portal steps.
Seller-panel settlement and order reports, gateway and COD remittances, bank statements, invoices and warehouse stock reports.
Every payout is split into sales, returns, fees, shipping, advertising, TCS and TDS, and each line is matched to an order.
Sales and credit notes are booked at invoice value against the GSTIN that dispatched the goods.
Settlements are matched to bank credits, and your sales to what each operator reported in GSTR-8, before anything is filed.
Fee input credit is checked, TCS records are accepted and the statement filed, and TDS is matched.
Stock by location, channel P&L, open marketplace claims and a short note on the month.
A Delhi-registered garment seller sells on one marketplace in a month. Assume the goods carry GST at 5% (the actual rate depends on the HSN code and, for apparel, the price point). Customer invoices total ₹2,10,000 including GST. Returns during the month reverse ₹21,000 including GST. The marketplace deducts commission and fees of ₹27,000, shipping and reverse logistics of ₹9,000 and sponsored-ad charges of ₹6,000, each plus 18% GST, and it withholds TCS and TDS.
| Line | Amount (₹) | Where it goes in the books |
|---|---|---|
| Customer invoices (₹2,00,000 + GST ₹10,000) | 2,10,000 | Sales and output GST |
| Returns (₹20,000 + GST ₹1,000) | (21,000) | Credit notes reduce sales to ₹1,80,000 and output GST to ₹9,000 |
| Commission and fees ₹27,000 + GST ₹4,860 | (31,860) | Marketplace fees expense; ₹4,860 input tax credit |
| Shipping and reverse logistics ₹9,000 + GST ₹1,620 | (10,620) | Freight expense; ₹1,620 input tax credit |
| Sponsored ads ₹6,000 + GST ₹1,080 | (7,080) | Advertising expense; ₹1,080 input tax credit |
| GST TCS at 0.5% of ₹1,80,000 net taxable supplies | (900) | TCS receivable for the Delhi GSTIN |
| Income-tax TDS at 0.1%, taken here on ₹1,80,000 | (180) | TDS receivable, matched to Form 168 |
| Bank credit | 1,38,360 | Bank, clearing the marketplace receivable |
If the seller records ₹1,38,360 as sales, turnover is understated by ₹41,640, ₹7,560 of input tax credit on fees is lost, and ₹1,080 of TCS and TDS is never claimed. Over a year, GSTR-1 also drifts away from the operator's GSTR-8, the mismatch that draws scrutiny.
Illustrative figures for one month on one marketplace. Fee heads, the TDS base and settlement timing differ by platform and contract; the operator's own TDS statement is the reference.
| GST TCS | Income-tax TDS | |
|---|---|---|
| Provision | Section 52, CGST Act, 2017 | Section 393(1), Table Sl. No. 8(v), Income-tax Act, 2025, from 1 April 2026 (old Section 194-O) |
| Rate | 0.5% of net taxable supplies since 10 July 2024 (Notification 15/2024-Central Tax) | 0.1% of the gross amount of sales |
| Small-seller relief | None | No deduction for a resident individual or HUF whose gross sales through the operator do not exceed ₹5 lakh in the tax year, if PAN or Aadhaar is given |
| How you receive credit | Accept each record in TCS Credit Received and file the statement; the credit then reaches the electronic cash ledger of that GSTIN | Appears against your PAN and reduces income tax payable |
Accepting a TCS record is not enough on its own. The GST portal credits the cash ledger only when the TCS Credit Received statement is filed, and a seller with Delhi, Haryana and UP registrations has to do this three times. We do it each month for every GSTIN, and the walk-through in marketplace GST reconciliation shows the three-way match we run.
| Plan | Professional fee | Suits |
|---|---|---|
| Starter | ₹3,099 a month | One marketplace, one GSTIN, up to about 300 orders a month |
| Standard | ₹7,999 a month | Up to three channels and three GSTINs (for example Delhi plus Haryana and UP), up to about 1,500 orders a month |
| Pro | ₹19,999 a month | Several marketplaces plus your own website, multiple GSTINs, channel-wise P&L and a formal month-end close |
| Backlog clean-up | Custom quote | Past months rebuilt from settlement reports before the monthly cycle starts |
Order limits are indicative. The plan follows channels, GSTINs and order volume, not turnover.
Every price is a professional fee and excludes GST. Marketplace fees, software subscriptions and any government charges are separate. Payment is 50% upfront, 50% on delivery.
All fees and charges listed are indicative only and do not constitute a binding offer. Final amounts may vary depending on the volume of work and the complexity involved.
We are a CA and CS practice operating under DSG CORPORATE FINANCIAL ADVISORS LLP, with a Delhi office at 04 Malook Singh Marg, Arjun Nagar, Krishan Nagar, Delhi 110051, and we have supported 2,500+ companies across our practice.
We work in Tally or Zoho Books as you prefer. If you decide to move entirely to the cloud, see Tally to Zoho migration in Delhi, which covers opening balances and GST continuity for the switch.
| Reference | Relevance |
|---|---|
| Section 24(ix), CGST Act, 2017 | Compulsory registration for suppliers through an e-commerce operator that collects TCS |
| Section 52, CGST Act, 2017; Notification 15/2024-Central Tax | TCS by operators at 0.5% of net taxable supplies |
| Notification 34/2023-Central Tax | Intra-state goods suppliers through operators below the threshold, with enrolment, from 1 October 2023 |
| Section 25(4) and Schedule I, CGST Act, 2017 | Registrations in different states are distinct persons; transfers between them are supplies |
| Section 393(1), Table Sl. No. 8(v) and Section 393(4), Income-tax Act, 2025 | TDS by e-commerce operators at 0.1%, and the ₹5 lakh relief for individuals and HUFs |
Authority sources: GST portal at gst.gov.in, CBIC at cbic-gst.gov.in, the Income Tax Department at incometaxindia.gov.in and the Department of Trade and Taxes, Delhi at delhitradetax.delhi.gov.in.
A partnership firm trading kurtis from Gandhi Nagar had been selling on two marketplaces for eighteen months, with stock in its own Delhi godown and in a fulfilment centre in Haryana. Receipts had been booked as sales and no transfer invoices raised for goods sent to Haryana. We rebuilt the eighteen months from settlement reports, raised the missing branch transfers so the Haryana GSTIN's stock and credit stood on paper, filed the TCS statements for both registrations, and listed the reimbursement claims still open with one marketplace. The monthly close then moved onto the Standard plan with separate Delhi and Haryana books.
Illustrative scenario based on typical file patterns. Not a named client engagement.
Same city: Accounting and Bookkeeping in Delhi, Monthly Bookkeeping in Delhi and Tally to Zoho Migration in Delhi. Other cities: E-commerce Accounting in Bangalore, Mumbai and Pune. Nationally: E-commerce Accounting, GST Reconciliation and our guide to reading a marketplace settlement.
From ₹3,099 a month for one marketplace and one GSTIN with up to about 300 orders. Standard is ₹7,999 a month for up to three channels and three GSTINs, and Pro is ₹19,999 a month for several marketplaces plus a website. Fees exclude GST and are paid 50% upfront, 50% on delivery.
In almost every case, yes. Registration is compulsory for suppliers through an operator that collects TCS. The only goods exception is Notification 34/2023-Central Tax: sales only within Delhi, below the threshold, with an enrolment number. One delivery outside Delhi ends it.
You need a GST registration in Haryana or Uttar Pradesh as well as Delhi, with its own monthly returns and its own TCS credit. Stock sent there from Delhi moves on a tax invoice with IGST. A warehouse inside Delhi is simply added to your Delhi GSTIN as an additional place of business.
Because the payout is net of commission, fees, shipping, advertising, returns, GST TCS and income-tax TDS, and it often covers orders from more than one period. We split each settlement into those parts and match every line to an order, so the difference is explained rather than written off.
0.5% of the net taxable value of your supplies since 10 July 2024. The operator reports it in GSTR-8 by the 10th. You accept the records in TCS Credit Received and file that statement, and only then is the amount credited to the electronic cash ledger of that GSTIN.
0.1% of the gross amount of sales under Section 393(1), Table Sl. No. 8(v) of the Income-tax Act, 2025, which replaced old Section 194-O from 1 April 2026. A resident individual or HUF with gross sales through the operator up to ₹5 lakh in the year, who has given PAN or Aadhaar, is outside it.
Yes, in one set of books per GSTIN with B2B wholesale and marketplace sales kept in separate ledgers. That keeps both margins readable.
The monthly close prepares reconciled GSTR-1 and GSTR-3B data for each GSTIN. Filing can be included as part of the engagement or through our GST return filing service, so that returns go in only after the settlements and GSTR-8 have been matched.
Yes. Backlog months are rebuilt from settlement and order reports and quoted separately after we see the data.
The marketplaces and website you sell on, your approximate monthly order count, the GSTINs you hold or plan to hold, where your stock is kept and whether you use Tally or Zoho Books. That is enough to fix the plan and the fee.
Tell us what you need and a real CA calls you back, with no scripts and no transfers. Call 72783 76654. Mon - Sat, 10:00 AM - 7:00 PM IST.
Reviewed by CorporateWalla's CA and CS team · Last Updated 23 October 2026 · · Sources: GST portal, GST portal user guide: TDS and TCS Credit Received, Income Tax Department: Section 393, Department of Trade and Taxes, Delhi
Canonical: https://corporatewalla.com/delhi/ecommerce-accounting
